Help Us Test the Ascendio Registration System!

[heidi]

Are you already counting the days to Ascendio 2012? Yes, there are about 428 days left until HPEF’s eighth event, opens at the Portofino Bay Resort at Universal Orlando® Resort , just minutes from the Wizarding World of Harry Potter - but we’re ready to start our public beta test of our Registration System!

 

The website is still in its preliminary stages - we’re still working on the FAQ, the Call for Papers and more - but the Registration system is working, and we have a special $25 discount for the first 200 people who purchase a Full Registration; the discount will be applied automatically in the system when you pay.

 

Last year, we had about 2,600 people attend Infinitus; however, we are planning for Ascendio to be smaller and more intimate, but just as fun, informative and thought-provoking! We are capping full registrations below a thousand people, at least for now, although we are also selling day registrations.  The schedule below is still a work in progress, but it’ll give you an idea of our plans:

( Check out the tentative schedule )

 

* The Formal Programming Call for Presentations/Papers will be released by September, 2011.

 

As in years past, we will take Discover, VISA and Master Card. We are also working to set up a Registration Station at Dragon*Con and other events this summer.

 

If you have any issues, comments or concerns during Registration, please email ascendioregistrar@gmail.com.

 

While we aren’t ready to announce all the specifics or price for Night of a Thousand Wizards, our exclusive, private event at the Wizarding World of Harry Potter, it will be in the evening on July 12, 2012. Everyone with a Day Pass or Full Registration will be given the opportunity to purchase a ticket or two when they go on sale; Merlin’s Circle registrations already include a ticket to Night of a Thousand Wizards.

 

There are several levels of registration:

( They're detailed behind the cut )

One more thing: whether you’re ready to register now or not, you can begin calling the Portofino Bay Resort at Universal Orlando - our host hotel - to make your reservations! The reservation number is 866-360-7395, or you can fax 407-503-9258. Our code is HPEF-ASCENDIO.

 

The standard room rate - which is good on any night between July 8 and July 19, 2012 - is $210 plus tax for single-double-triple-quad occupancy. We also have Deluxe rooms available for $265 plus tax for single-double-triple-quad occupancy; the Deluxe rooms feature elegantly appointed accommodations and extra living space including a roomy bathroom with separate tub and shower.

 

If you’re interested in hosting a private meet-up, the hotel can arrange for a Parlour Suite for $210 plus tax per night. Also, suites will be available for 25% off the prevailing rate; you’ll be able to reserve one later this year.

( Hotel features include... )

 

UPGRADE POLICY/PROCESS:

You will be able to upgrade your registration starting this summer. BEFORE you upgrade, you must email the Registrar for instructions. If you change your registration without contacting the registrar, you will be charged for the full amount of the new level or any other items you are purchasing. Similarly, if you cancel without contacting the registrar, your cancellation will be subject to fees and if you subsequently re-register, you will be charged the full rate again.

 

REFUND POLICY:

( Behind the cut )